Privacy policy

WiseTeam’s privacy policy

 

This Privacy policy outlines required information about the management of personal information according to Europe’s General Data Protection Regulation  No. 2016/679 (GDPR).

Entity responsible for determining the purpose and means for processing your personal data is UAB “Integris” (company code 303003652, registration address Mokslininkų st. 2A, LT-08412 Vilnius, el. p. adresas info@wiseteam.eu, tel. +370 5 2302046).

Conditions outlined in this Privacy policy applies to individuals that visit our website, communicates with UAB “Informacinės konsultacijos” and interacts with the company in other ways outlined below. Please revisit the relevant version of this document, the content of this document is subject to change. The terms used in this Privacy Policy are understood as they are defined in the GDPR.

Information outlined below includes the following data processing purposes: (I) employee selection and administration of the candidates’ database; (II) communication via email; (III) use of cookies (IV) use of social media (V) conclusion and fulfillment of contracts; (VI) use of direct marketing (VII) administration of claims and complaints. This privacy policy also includes your rights as a data subject, data submission to its’ recipients and other conditions for processing personal data, applicable to all personal data processed by the company for the purposes outlined above.

 

Employee selection and administration of the candidates’ database

If you have submitted your CV (resume), cover letter, recommendations and / or other documents or data on the basis of a job ad posted on our website or posted on a dedicated recruitment and job search website, your voluntarily submitted personal data will be processed for the purpose of employee selection.

Your personal data will be processed for the purpose of employee selection until we decide to recruit a specific candidate, the candidate’s probationary period comes to an end or we decide to conclude the recruitment process without placing a candidate. This period does not last longer than 4 months. If you agree with the way we process your personal data, after the end of the selection process we will store your CV and other data that you provided to our candidates’ database for up to 2 years, so that we could get in touch and invite you to participate as a candidate for any new job opportunities suitable to your skills and experience.

Your personal data will processed on the basis of you agreeing to participate in the employee selection process and the further storage of your data. After the submission of the data we are allowed to carry out actions that are outlined as legal obligations. The submission of your personal data is voluntary, however, if you do not provide us with your personal data, we cannot evaluate how suitable you are for the proposed role. If you wish that we do not store your personal information after the selection process has ended, we will destroy your personal data and will not inform you about any new job opportunities in the future, unless you voluntarily decide to participate in a new selection process and will repeatedly send us your personal information.

Please be advised that using the right of the personal data protection acts we can contact your previous employers and ask for their opinion about your qualifications and professional abilities. However, your current employer will not be contacted without your prior consent.

 

Communication via email

The basis for processing your personal data is your voluntary expression of free will to communicate via email and provide certain data within said communication, i.e. consent. Moreover, the basis for data processing can be fulfillment of a contract or fulfillment of obligations indicated in legislation.

You email address, the contents of the correspondence and other related data will be processed adhering to the principle of proportionality. This data will be first seen by the person you are directly in contact with. However, in certain instances your correspondence can be read by other employees, in cases like, internal administration, electronic workplace tracking, potential legal or internal violations, temporary employee replacement or related to other, similar situations.

 

Use of cookies

This website uses cookies. A cookie is a small packet of text data that is automatically created when browsing a website and stored in your computer or other device. Cookies help to ensure a good website browsing experience and help us to better understand how site visitors behave while using our website. Data collected by cookies help us improve our website and offer you services that best suit your needs.

Types of cookies:

  • Functional cookies. These cookies ensure smooth operation of the website and provide a more comfortable browsing experience. For example, cookies are used on the website to remember your preferred language settings or previously entered information.
  • Analytical cookies. These cookies are used to collect anonymized data about the visitors’ behavior. For instance, how many people visited the website, what pages did they go to and what actions did they perform.
  • Commercial cookies. This information is used for remarketing purposes. For instance, we use anonymized data to serve more targeted ads based on search terms and site behavior.
  • Unclassified cookies. These are cookies that we are in the process of classifying, together with the providers of individual cookies.

Cookies that UAB “Informacinės konsultacijos” uses:

Functional cookies:

  • qtrans_front_language – determines the preferred language of the visitor. Allows the website to set the preferred language upon the visitor’s re-entry.

Analytical cookies:

  • _ga – registers a unique ID that is used to generate statistical data on how the visitor uses the website;
  • _gat – used by Google Analytics to throttle request rate;
  • _gid – registers a unique ID that is used to generate statistical data on how the visitor uses the website.

Commercial cookies:

  • _hjIncludedInSample – Determines if the user’s navigation should be registered in a certain statistical placeholder.
  • test_cookie – used to check if the user’s browser supports cookies;

Unclassified cookies:

  • continually_session – pending;
  • continually_user_id – pending.

 

The links below provide instructions on how to manage your Internet browser‘s cookies:

 

Use of social media

Our company has created social media accounts on Facebook, Twitter and LinkedIn platforms. The privacy policies for these websites can be found at https://www.facebook.com/privacy/explanation, https://twitter.com/en/privacy and https://www.linkedin.com/legal/privacy-policy.

Information that you choose to submit via social media (including messages, the use of “Like” and “Follow” fields and other communication) is controlled by the owner of the social media website.

We recommend you read the 3rd party privacy policies and directly contact the service providers if you have any questions on how they use your personal data.

 

Conclusion and fulfillment of contracts

For the purpose of concluding and fulfilling contracts we shall store all processed personal data for a period of 10 years after the end of the contractual relationship. We shall process your personal data on the basis of a contract of which you are a party of or have been transferred to us during the fulfillment of a contract, also, to take action at your request before concluding a contract. Moreover, we may have to fulfill legal obligations, for instance, paying due taxes according to legal regulations. Without having your personal data we cannot conclude or fulfill a contract.

 

Use of direct marketing

If you are our client or expressed an interest in receiving our newsletters, your contact data will be used to provide you with information about our services, news, sales, events and other information regarding direct marketing.

For the purpose of direct marketing your data will be processed for 5 years from the moment we receive the data. If you’ve subscribed to our newsletter the basis for it being sent will be your acceptance which you can always cancel.

Every email we send will include a way to opt out from receiving direct marketing messages. You can also opt out by contacting the company directly.

 

Administration of claims and complaints

If you have submitted a claim or complaint regarding the quality of our services or for any other reasons via email, phone or by other means of communication your voluntarily provided personal data will be processed on the basis of solving this claim or complaint.

The personal data you provide on the basis of a claim or complaint will be stored for a 4 year period.

The processing of your personal data is based on the expression of your free will i.e. your consent to provide personal data, however, if there is a possibility of a dispute or in the event of a dispute the basis on storing the complaint or claim can become a legal matter.

 

Providing personal data to data recipients

Your personal data can be provided to:

• IT, server, post and courier service providers;

• lawyers, attorneys, consultants, auditors, bailiffs, debt collectors;

• law enforcement and supervisory authorities, courts, other dispute settlement bodies.

 

What are the personal data protection principles that we follow?

When collecting and using your private data provided by you or acquired form other sources we adhere to these principles:

• your personal data is processed in a legal, honest and transparent way (the principle of legality, integrity and transparency);

• your personal data is gathered for a set, clearly defined and legal purpose and are no longer processed if they are incompatible with this purpose (the principle of purpose limitation);

• your personal data is adequate, appropriate and is only what it needs to be for the purpose it’s being processed (principle of data reduction);

• processed personal data is accurate and updated if necessary (accuracy principle);

• Your personal data is stored in such a way that your personal identity is not identifiable longer than it needs to be for the purpose the data is being processed (the principle of storage duration limitation);

• Your personal data is processed in a secure way by applying certain technical and organizational measures, this includes security from data processing without authorization, illegal data processing, accidental data loss, destruction or damage (the principle of integrity and confidentiality).

 

The enforcement of data subject rights

Please be advised that you have these data subject rights: the right to familiarize yourself with your personal data and find out how are they being processed; the right to demand to correct or, depending on the data’s purpose, supplement incomplete personal data; the right to have your personal data destroyed or stop the act of processing your personal data (apart from storage); the right to ask that the processing of your personal data would be limited; the right to transfer your data; the right to submit a complaint to the State Data Protection Inspectorate; the right to withdraw consent and disagree with the processing of personal data.

It is necessary to be able to confirm your identity in order to enforce your data subject rights. If it’s not possible to confirm your identity it will not be possible to make sure that the inquiry is made by the same person whose data is being processed , therefore, it will not be able to enforce your rights.

An investigation of a request related to your rights may be rejected or may be charged an appropriate amount of money, if the request is obviously unreasonable or excessive. It may also be rejected according to other relevant rules and laws.

If you wish to exercise your data subject rights or have any questions about the way your personal data is being processed please get in touch using the contact details specified above.